Judging ClassesScored categories. Type a name and press Add; the box stays put so you can keep entering one after another. Set the vehicle type later with Edit.
Awards per classFull Judged shows only: how many places each class awards, 1–10 (e.g. 3 = 1st–2nd–3rd, 5 = 1st through 5th). Drives the Winners List PDF, the public results page, and the flyer line "Fully judged — top N per class." Set to 1 and the award reads "Class Winner". Any single class can override this from its row above (the “Awards” dropdown).
Max judges per classHow many judges can be assigned to one judging class (1–3). Every assigned judge sees the class on their roster; whoever scans a car first scores it. Assign them from each class row above: pick the first judge, then + Judge for another. Specialty awards keep a single judge.
Specialty AwardsHand-picked awards (Best Paint, Best Audio, …). A judge or admin sets each winner. They print on the awards PDF and show on the public results page. The built-in club and Best of Show awards appear at the top of this list; assign their sponsors from their rows and turn them on or off in Flyer & Awards → Awards. Same entry as classes: type a name and press Add.
Women’s Ride award
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On: Women’s Ride is added to the award list above as an ordinary specialty award: give it a sponsor, rename it (“Best Ladies’ Ride”), set its winner, and it prints on the Judging Sheet and the awards PDF like the rest. It also puts one optional tick-box on each entrant’s info, on the registration form and in the add/edit window, and this award’s winner is picked from whoever ticked it: so the picker hands you the eligible cars instead of the whole field. Entrants decide for themselves: the box asks whether to be entered for the award, so the show never asks anyone’s gender and never stores one. Off removes the award.
Give it to the highest score: don’t pick a winner
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On: nobody picks this one. The award goes to the highest-scoring entrant in the pool, and that car comes off its class podium: the places under it move up. So a woman who wins her class outright and also tops the pool takes Women’s Ride, and the class 1st passes to the car behind her: one car, one trophy. Best of Show voids it. A woman with the top score of the whole show keeps Best of Show and this award is not handed out at all: it does not pass down to the next woman in the pool, and the judge app says so on its own. It re-decides itself as scores land, a DQ hits, or someone un-ticks the box, and it drops off the Judging Sheet and the judge app since there’s nothing to write in. Needs judged scores, so it does nothing on a Participant Voting or Top Picks show. Off (default): you or a judge picks the winner from the pool.
Let the judges vote on it
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On: every judge casts one vote for this award, tapped straight off the opted-in pool in the judge app, and the most votes wins. A deadlock breaks by judged score, then by who registered first. The live tally (and a box to key in a judge who voted on paper) is the Women’s Ride Votes card on the dashboard. Winning costs the car its class placing only if you set this award to pull one, same as any other award a judge hands out. Best of Show voids it: if the car the judges picked also takes Best of Show, the award is not handed out at all (it does not go to the runner-up) and every judge sees that on their own screen. Off (default): one winner, picked by you or by a judge.
Specialty winners can’t win People’s Choice
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People’s Choice is a universal 4th place: the crowd’s pick from the cars the judges didn’t already reward. A class 1st/2nd/3rd and a Best of Show always rule a car out, and the award passes down the vote ranking to the highest car that placed in nothing. This toggle decides whether a specialty award (Best Paint, Mayor’s Choice…) counts as placing too. On: a specialty winner is out of the running. Off (default): they can still take People’s Choice. Club Participation, Club Quality, Distance Traveled and Hardship never rule anyone out.
Specialty awards in the judge app
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On: judges see a Specialty Awards section under their roster and can pick the winners there. Off: that section disappears for every judge: for shows where a sponsor, the club president, or a side panel picks Best Paint and someone enters the winners here afterwards. Nothing else changes: you still set winners from the specialty list above, and the Judging Sheet PDF still prints. If only some awards are picked off-app, leave this on and use each award’s judge dropdown instead: an assigned award is hidden from every other judge.
Specialty award nominations
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On: every car’s scoring screen in the judge app gets a checkbox per specialty award, so a judge can nominate a car for Best Paint while standing in front of it. The dashboard’s Specialty Awards card shows each award’s most-nominated car, and its Nominations button lists every nominated car with how many judges picked it: click Verify winner to make the call. A nomination is a shortlist entry, not a win: nothing goes on the results until you verify it. Off: no checkboxes, no Nominations view, and winners are set by hand as before. Needs “Specialty awards in the judge app” on for judges to see the checkboxes.
Specialty awards per carA Best of Show winner can never also hold a specialty award: that guardrail is always on. This cap is the second rail: handing a car an award past it asks for an override (which moves one of its current awards), and results/PDFs enforce the same cap. Set 0 for unlimited; the default is 1.
Car ClubsEvery club on the roster is listed here. Add one by hand and it starts autocompleting on the registration form before its first entry lands. Send a judge to a whole club and its cars show on that judge’s roster only, whatever classes they’re in: + Judge adds another up to the Max judges setting, and Clear releases the club back to normal class rules. Not running clubs at this show? Turn them off under Flyer & Awards → Awards → Car Clubs.
Pre-registered cars only
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On: a club assignment covers only cars registered before show day: pre-registered members park together, so their club judge walks that section. A same-club car that registers day-of parks wherever there’s room and is judged by its class (or that class’s judge) like any other walk-up. Off: the club assignment covers every car in the club, whenever it registered.
SponsorsAdd sponsors and set each one's tier, Sponsor/Vendor fee, and whether the fee is paid. Assign a sponsor to a class on the Classes tab; it shows next to the class name on the awards. Paste a sponsor's Facebook page (or website) link and their name becomes clickable on the public class list. Sponsors not backing a class appear there under “Thank you to our other sponsors!”.
Sponsor Summary
Sponsor SummaryWhere sponsorships stand: fee money collected and pending, classes and specialty awards still needing a sponsor, and sponsors not yet backing anything. Print it for the clipboard or the sponsor binder.
RevenueMoney in against money out: collected sponsor fees (from the Sponsor Summary), entry-fee revenue from the roster, merchandise sales, and the expenses you log below. Mark a participant Free Entry on the dashboard roster to keep sponsored cars out of the entry-fee math.
Entry-Fee RevenueLoading…
MerchandiseT-shirts, hats, raffle tickets: anything sold that doesn't go through registration. Keep one running total here; it counts straight into the net.
ExpensesWhat the show spent: trophies, food, porta-johns. Attach the receipt photo or PDF to each line and the binder stays audit-ready.
Judging RubricsThree rubrics, one each for Car, Truck, and Bike. Each judging class uses the rubric for the vehicle type set on it in Manage Classes. Edit categories per type; the score scale is shared across all three.
Looking for the written judging criteria?The rubric here sets what judges score. The plain-language rules and criteria that entrants read live on the public class list page.
Voting & WindowsShow-local cut-off and submission windows.
Voting / judging closes atShow-local cut-off time. On Participant Voting tier this stops anyone from casting (or finishing) a ballot once it passes; on the Judges / Top Picks / Ultimate tiers it locks the rubric scoring app. Either way: time passes → voting is done.
Check voters are at the show (geofence)
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Off by default. Off: voting asks for nothing but a car number. No location prompt, no permission to grant, nobody blocked because they said no. One vote per device is the only limit. On: each voter’s phone is asked for its location once, and a vote cast beyond the radius below counts against the car instead of for it. Worth knowing before you turn it on: the prompt interrupts people at the gate, a refusal stops the vote entirely, and a voter is never told their vote counted against anyone.
People's Choice voting radiusOnly applies when the geofence above is on. How close a phone has to be to the venue for its vote to count as cast at the show. A vote from beyond this counts against the car instead of for it, and shows up under the People’s Choice tile as “votes from outside the show”. Default 3,000 ft (about half a mile); 500–26,400 ft. Measured from your show address, so set that first. Give yourself room: overflow parking and a weak GPS fix both push honest attendees outward, and a voter is never told their vote counted against anyone.
People's Choice voting windowShow-local times. The /peopleschoice page reflects these: before "opens" it shows "Voting opens on…", after "closes" it shows "Voting has closed."
Hardship Award submission windowShow-local times. Outside this range the public hardship page rejects submissions with a friendly "not open yet" or "closed" message. Leave blank for "always open while the toggle is on."
Show ScheduleShow date, start/end, and the day-of milestones that appear in your public flyer's description and drive the date on the map. Saved with your flyer.
Show time (optional fallback)Free-form: "9 AM – 4 PM", etc. Only shown when you leave Show date & start time below blank. If you set a start & end time, that range is used instead.
Show date & start timeThe canonical show date and start time. Replaces the free-form Show time above on the flyer, and drives the date shown on the map.
Also drives cleanup: 24 hours after this time the show's database is archived and deleted automatically. Results stay published at the same URL, and the full registration + winners CSVs are saved to the platform admin panel.
Day-of milestonesLeave any blank to drop it from the rundown.
The Rundown
Fill in a milestone above to preview the flyer line.
Vendors & SponsorsShare one link and let vendors and sponsors apply for a stall. Review what comes in, approve or decline, and assign a spot on the field.
Accept applications
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Your application linkSend this to vendors and sponsors, or put it on your flyer. It only works while applications are switched on above.
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Message on the formOptional. Stall fees, setup times, what you're looking for: whatever applicants should read first.
ApplicationsNo applications yet.
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Check-InFor registering cars on a phone at the gate. With no-printer mode on, saving a car shows a large entry number, name, and vehicle to write on a blank dash card instead of opening the dash card PDF to print.
Track check-inAdds a Here column to the roster and a live turnout count, for ticking cars off as they arrive. Turn it off for a show that does not work the gate that way: anything already ticked is kept, not cleared.
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No-printer mode
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Check-in printerWhat prints when a registration saves. Standard prints the 8.5×11 dash card; a label printer prints a die-cut thermal label instead. Print a test before the gate opens so the printer and label roll are confirmed here, not in line.
Bulk print stickersOne PDF with every registration's theme-colored 4×3 windshield sticker: 6 per page (2×3) with cut guides, in entry-number order. Print on plain paper on any color or laser printer, cut, and distribute. Same sticker as the 4×3 label-printer option, so scanning works identically.
Manually overwrite entry number
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By default each car gets the next sequential entry number automatically. Turn this on to type a specific number when adding a registration.
Attendee Data & AwardsHow the Distance Traveled award is determined.
Distance Traveled awardFull address and ZIP only auto-rank entrants by computed miles from the show location (ZIP also auto-fills city/state). Manual collects no location at registration: you name the winner and type the miles yourself. Off removes the award and any address entry from the registration form.
Pre-RegistrationLet entrants register and pay online before the show. Each entry lands on your roster as pre-registered, with their address for Distance Traveled, car, club, Instagram and photo. Payments go straight to your own Stripe account: EntryLane takes nothing; you only pay Stripe’s processing fee.
Add-onOnline pre-registration$49.99one-time, this show
Your package doesn’t include online pre-registration. Add it to open the form at : entrants register and pay before show day, and every entry lands on your roster as pre-registered. The money still goes straight to your own Stripe or Square account; this is the only charge to you.
Pre-registration openOn: the form below takes entries. Off: the link still works but tells visitors pre-registration isn’t open. Entries already in are kept.
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Payments…
Pre-registration priceLeave blank to charge your entry fee (set on the Revenue tab). Set a different amount for an early-bird price, or 0 to make pre-registration free.
Service fee (optional)Add your own fee on top of the price: a flat amount or a percentage of it. Entrants see it as its own line at checkout, it goes to your Stripe account with the entry fee, and it’s tracked on the Revenue tab. EntryLane takes no cut of either one.
Opens atShow-local time. With pre-registration switched on, the form starts taking entries at this time; before it, visitors see when it opens. Leave blank to open as soon as you switch it on.
Closes atShow-local time. After this, the form stops taking entries on its own. Leave blank to keep it open until you switch it off.
Your pre-registration linkShare it anywhere: social posts, emails, and the Pre-Register link on your public flyer.
Public Class ListTurn on to publish your classes and their sponsors, specialty awards, show rules, and judging criteria at /classlist. Share it on the flyer or at the gate so entrants know where they're judged and how.
Class list page
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SectionsEach part of the page has its own switch. Turn off anything you don't want shown.
Judging classes & sponsors
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Specialty awards
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“Thank you to our other sponsors!” (sponsors not on a class or award)
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Show rules
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Judging criteria (your text)
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Scoring categories (from your rubric)
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TextType your rules and how judging works. Both save as you leave the box.
Show rulesWhat entrants need to know: arrival, parking, conduct, what gets a car pulled. One rule per line prints as a numbered list; blank lines separate paragraphs.
Judging criteriaHow cars are judged, in your words. The page also lists the scoring categories from your rubric under this text.
JudgesEveryone judging this show, and what each of them sees. A judge assigned a club gets every car in that club, whatever class it’s in. A judge assigned classes gets those classes, minus any car whose club belongs to someone else. A judge assigned nothing gets every car no one else has claimed: so you only need to assign the judges you want narrowed down. Add and remove judges in ; assign classes on , clubs on and field zones on .
ApplicationsShare one link and let people apply to judge. Nothing is public until you turn this on, and nobody becomes a judge until you approve them.
Accept applications
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Application link…
Shown at the top of the form. Say what you want from a judge at this show.
Who applied…
Show MapLay the day out on a picture of your venue. Drop a pin for every sponsor tent, vendor stall, the registration table, the restrooms and anything else people will ask you to point at. Draw the areas your judges will walk and assign who owns each one. The map centres on the address in Show Settings.
VenueLoading…
On the mapDrag a pin to move it. Click one to rename or remove it.
Zones
JudgesClasses each judge already owns are listed under their name.
Share with attendeesPublish a read-only copy so entrants and spectators can find your sponsors, registration and restrooms from their phone, with a button for directions to the venue. Changes you make here show up there straight away. Judge assignments are never shown.
Free EntryComp someone’s entry by email: a judge’s pick, a sponsor’s guest, a raffle winner.
Sent…
Social KitPosts for your show, already written from your own sponsors, roster and links. Copy the words, download the picture, post it wherever your crowd is. They update as your show does, and nothing is posted for you.
Writing your posts…
AppearanceYour show's color, on the dashboard and every public page.
Show themeYour show's accent color: the admin dashboard, the public flyer page, downloadable PDF, and map listing all follow it. Saved to your show, so it stays the same on every browser and device. While it's on the stock color, the dashboard itself uses EntryLane purple.
#58A0D8
ConfigurationSaved to the database. Takes effect immediately.
Show locationFull venue address. Appears on the Winners List and Roster PDFs. Also used to compute Distance Traveled awards and to center the registration heatmap. Re-geocoded automatically when you save.
Registration capMax paid registrations. 0 = no limit.
Award structureHow participant votes become awards. Class winners crowns the top vote-getters in each class you define (Manage Classes). Top N is one ranked list of the top vote-getters overall: no classes needed. Affects the awards PDF, the results page, and the dashboard preview.
Cars on the judging sheet (Top N)How many cars make the printed Top N list at awards time. 1–500. Default 30.
Classes per voterHow many classes each participant is asked to pick a favorite in. 1–10. Default 3.
Reset voter sessionsClears every voter session and recorded vote so collusion-rule changes (e.g. registration-window updates) take effect on the next ballot. Cannot be undone.
Blast reply-toEmail address replies go to. Leave blank to use the sender address.
Public Results PageTurn on after the show to publish award winners at the link below. Lists classes and winners only, no point totals.
Show DirectoryList this show in the public EntryLane directory at dev.entrylane.app/shows, searchable by city, state, or ZIP. Links to your flyer when the Public Flyer is on.
Directory listing
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Reports & MetricsGenerate awards/roster PDFs and review show metrics.
Sign-in link timeoutsHow long an emailed one-tap sign-in link (magic link) stays usable, and how long the session it opens lasts. Enter 0 for never expires.
Judge sign-in linkHours before a judge's sign-in link expires. Enter 0 for never expires. Default 6.
Admin sign-in linkHours before an admin's set-password / sign-in link expires. Enter 0 for never expires. Default 0.
Public FlyerTurn on a public flyer at shows.dev.entrylane.app/<subdomain>. Adds your show to the live US heatmap on dev.entrylane.app. Set your show date & milestones on the Timing tab.
Show logo (optional)Your club or show logo. It sits at the top-right of the flyer header band and the title shifts left to make room. The background is removed automatically, so a transparent PNG works best. JPEG/PNG, ≤10 MB.
Upload my own flyer (optional)Already designed a flyer? Upload it and it becomes your show's face on the dev.entrylane.app map: it appears when people hover your dot, and opens full-size when they click. Also downloadable from your public flyer page.This is what people see on the map. Looks wrong? Upload a replacement above.
Show nameThe flyer headline, e.g. "First Annual Car Show". Renaming here updates the show everywhere: flyer, results page, emails, and PDFs.
Promoter nameWho's putting on the show. Appears under the show name on the flyer ("Presented by …", smaller but clearly visible) and drives the auto-generated blurb.
Contact infoEmail, phone, or both: whatever you fill in shows as tap-to-contact on the flyer. Leave a field blank to remove it.
Rules / info bulletsOne per line. Will render as a numbered list. Example: No burnouts
No open containers
Pre-1990 only
…Display classes & specialty awards on the flyer
Pre-RegisterWherever attendees can grab a spot ahead of time (Eventbrite, TheFOAT, your own page). Renders as a prominent Pre-Register button on your public flyer.
Social LinksAnything blank is hidden on the flyer.
Facebook
Instagram
Website / other
Best of ShowThe show’s top honor. Best of Show Only crowns one overall winner; leave it off to award Best Car, Best Truck and Best Bike. Empty categories are skipped, and each enabled award appears at the top of the Specialty Awards list, where you assign its sponsor.
Best of Show Only (one overall winner)
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Best Car
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Best Truck
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Best Bike
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Best of Show by judge vote (judges vote; most votes wins)
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Ballot on desktop only (hide from judges’ phones; record votes from the dashboard tile)
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Overall Top ListA show-wide ranked list, such as a Top 75, on top of your class trophies. It comes from the same judged totals, so judges score nothing extra, and it publishes on the results page, the Winners List PDF and the ceremony.
Publish an overall Top list
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How many carsThe size of the list, 1–500. It prints as “Top 75” everywhere. Fewer cars scored than this and the list is simply shorter: the heading still reads your number.
Skip cars that already won
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Off (the usual): the list is the show’s overall standings, so your class winners are on it too: they’re the best cars at the show, and holding both is the point. On: class podiums and Best of Show drop out and the list fills from the cars below them, making it recognition for everyone the class trophies missed.
Car ClubsNot every show runs clubs. Turn this off and they are gone from the whole show; turn it back on and every club already on your roster returns.
Use car clubs at this show
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On: entrants can name their club when they register, and the club awards below are available. Off: the Car Club question leaves the registration forms, the club column, tiles and Car Clubs tab leave this console, judges go back to class assignments only, and no club award appears on the results, the ceremony or the awards sheet. Nothing is deleted from your roster.
Club AwardsComputed live from the roster. One club can’t hold both: the Club Participation winner is passed over for Club Quality, which goes to the next club down. The results page, awards PDF and ceremony all follow that rule.
Club Participation (most cars from one club)
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Club Quality (highest average score per club)
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Minimum cars for Club QualityQuality is an average, so one well-scored car would otherwise win the club award outright: a single-car club scoring 60 beats a ten-car club averaging 58. This is how many scored cars a club must field to be eligible at all. 1 means no minimum.
Tie BreakerWhat happens when two scored cars land on the same total.
First registered: on equal totals the car that registered first takes the higher place: results stay 1st, 2nd, 3rd. Actual tie: tied cars share the place and both read “2nd Place — TIE”, with the next car taking 3rd: so a 3-place class can list 1st, 2nd TIE, 2nd TIE, 3rd. Judges decide: nothing is settled by arithmetic: opening Post Show → Awards Ceremony or Winners List shows every tie that decides a trophy and the judges pick the car that takes the higher place; the other drops to the next place down. Skip the review and an unsettled tie falls back to first-registered, so the podium is never left blank. Applies to class podiums and Best of Show everywhere: results page, awards PDF, and reports.
Awards ChecksTwo sanity checks on the scorecards, shown with any ties when you open Post Show → Awards Ceremony or Winners List. Neither blocks the awards; they put the card in front of you before the trophy goes out.
Near-perfect score checkFlag any car scoring within this many points of a perfect card, and show the whole scorecard so a row of maxed-out categories is obvious. A genuine 60/60 happens; so does a judge running a thumb up every slider. 0 turns the check off.
Minimum judging timeHow long a judge should spend with one car, in seconds. A card submitted in a fraction of that usually means the car never really got looked at. Flag it lists those cars in the awards review. Enforce it also holds Mark Judged in the judge app until the time is up, counting down on the button: the server keeps the same clock, so a reload doesn’t skip it. 0 seconds or Off turns it off.
Clear JudgingDeletes every judge's submitted scores and returns all cars to unjudged, so judging can start over (e.g. after a test run). Registrations, classes, and sponsors are kept. This cannot be undone.
Delete All EntriesDeletes every registered entry (the whole roster) so the show starts empty (e.g. after a test run). Classes, sponsors, and settings are kept. This cannot be undone.
Write this on the dash card
Entry
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Manage Users
Add UserEveryone's added by name + email; no usernames. Admins get an email to set their password, then sign in at dev.entrylane.app/login to manage this show. Judges get a one-tap sign-in link they open on their phone, no password.
Users
Active SessionsEach row is a login. Revoke any session to force that device to sign in again. Your current session is marked.
Set Winner
Club
Enter Your Choice
Pick one hardship submission to award. The winner is printed on the awards PDF under their name.
Nominations
Judges nominate cars for these awards as they score. Nothing is decided until you verify a winner here. You can still pick any car from the award itself.
Hardship
Voting Flags
Votes that didn’t play straight. Self-vote and wrong class attempts were rejected outright; self-votes also add a −1 penalty to that entry. Off-site is a People’s Choice vote cast more than 2,000 ft from the venue: it subtracted a point from the car instead of adding one, and the voter was shown the ordinary confirmation, so this log is the only place it appears. Check the distance before you act on one: a big overflow lot or a bad GPS fix can put an honest voter outside the fence.